For bookkeepers, small firms, and owner-operators
Match bank lines to the ledger. You approve.
Bank reconciliation on your computer. It proposes matches. You approve. No GreenBar account. Clearing works from files you import. It does not connect to your bank out of the box. Live two-way QuickBooks Online and Xero sync is not shipped; file import works today.
Runs on your computer. No GreenBar account. Your books stay on your machine.
30-day money-back. Firm $899/year scales to 50 clients.
An illustrative close in Clearing, using demonstration data.
From bank file to a closed, signed-off period in five steps
Load two files.
Your bank export and your books, as CSV or Excel. Supported layouts are detected from the file. Clearing works from files you import. It doesn't connect to your bank.
The routine matches clear themselves.
In this demo close, 306 of 312 rows matched automatically. Every suggestion arrives with its reasoning and a confidence score.
It flags the odd one out.
In plain English: $8,400 is about 6× your usual Sysco invoice. Anything unusual waits for a person.
AI proposes. You sign off.
Clearing drafts a fix for each exception. Approve, revise or reject it. Nothing is posted until you sign off.
It learns how you close.
Resolve a vendor the same way a few closes running and Clearing proposes it next month. The model learns on your machine.
Moving a client from QuickBooks Desktop to Online?
Even if the file moves this month, the bank rec still has to close. Clearing is the leftover you sign on that rec, from the CSV or Excel you export — from Desktop, from Online, or from whichever books you can still export while the move is unfinished. We do not migrate the company file and we do not replace QuickBooks. You sign the leftover. We do not move the data.
Workbench
Mismatches that still need a person.
Amount mismatches, missing items, duplicates, timing — one list. Nothing is cleared until you approve.
Where your accounting software stops
Built-in matching and the spreadsheet clear the obvious lines. You still get the splits, the timing gaps, and the high-volume account.
Where the data comes from
Clearing
CSV or Excel bank and ledger exports. Supported layouts are detected from the file. OFX, QFX, and PDF statements are not supported yet.
A spreadsheet
Anything you can paste in, and may require manual formula maintenance.
Built-in matching
Leans on a live bank feed.
Why it matched
Clearing
The confidence score and the signals behind it, so a match is one you can defend.
A spreadsheet
The formula, if you can still read it. Nothing records why you accepted a line.
Built-in matching
Shows that it matched something.
Getting better over time
Clearing
When you resolve the same kind of exception a few times, Clearing can propose that treatment again. Those patterns stay on this machine. You still approve every match.
A spreadsheet
n/a in this comparison
Built-in matching
n/a in this comparison
Desktop and no-upload
Clearing is desktop bank reconciliation for bookkeepers and small firms: it runs on your computer, and with CSV or Excel import the bank exports and reconciled results stay on your machine. If you reconcile inside QuickBooks Online or Xero cloud, you’re using a live service workflow; Clearing is not shipped as a live two-way QBO/Xero sync today. In plain terms: local software, offline Solo close from files, no bank feed required to finish the month.
The audit trail
One record of what you signed.
What lined up, what you changed, who signed. The software does not decide. Export when a client or an auditor asks.
- Why it matched: the confidence score and the signals behind each match (amount, date, vendor), not just that it matched.
- What you did about it: each item you accepted, changed, or rejected, with a timestamp.
- Who signed off: the named preparer, and the reviewer too if a second person checked it.
- Tamper-evident record: once signed off, any later change shows.
- Ready to hand over: export the whole trail to PDF or CSV for a client or an auditor.
Demonstration data. See exactly what Clearing hands an auditor.
Every closed period is sealed with a SHA-256 hash. Verify it yourself with gbverify — our free, open-source, offline verifier.
Illustrative example — not real client data.
Bank reconciliation for bookkeepers without uploading client files
Clearing is GreenBar Systems' bank reconciliation tool for bookkeepers, small firms, and owner-operators, and it runs on your computer. When you bring in a CSV or Excel export from the bank and the ledger, those files stay on your machine. You approve the matches and the exceptions; the software does not decide, and when you sign off, the trail is a record of what you signed.
If you currently reconcile only inside QuickBooks Online, Clearing is the local alternative for that monthly close: export the files, work the rec on your machine, and sign there. Live two-way sync with QuickBooks Online or Xero is not shipped yet. What works today is bringing CSV or Excel bank and ledger exports onto your computer and reconciling there. Clearing Solo starts at $199/year.
Local bank reconciliation that runs offline on your computer
Clearing is local bank reconciliation software for bookkeepers: the app runs on Windows, macOS, or Linux, and the Solo path does not need a live bank feed. You import CSV or Excel bank and ledger exports, match and approve on your machine, and keep the reconciled work there — that is the offline monthly-close path. Comparing built-in QuickBooks bank matching to a desktop close? See Clearing vs QuickBooks bank matching — that page is about bank reconciliation tools, not QuickBooks clearing accounts.
Desktop bank reconciliation — not a full desktop accounting suite
Clearing is desktop bank reconciliation for bookkeepers and small firms: it matches bank lines to the ledger on your computer, you approve every line, and with CSV or Excel import the bank exports and reconciled results stay on your machine. It is not a full desktop general ledger. It does not replace QuickBooks, Xero, or another books system with invoicing, AP/AR, and a chart of accounts. If you already keep the books elsewhere and need the monthly bank rec closed locally — without uploading client files to GreenBar — that is the job Clearing ships today.
Same “books on your computer” words; different product.
What it is
Clearing
Bank reconciliation on your computer. Match, approve, sign the period.
Full desktop accounting / GL apps
A full books platform (GL, invoices, AP/AR, reporting) that may include bank rec as one feature.
Where the data lives for the rec
Clearing
CSV or Excel bank and ledger exports on your machine (Solo). No GreenBar cloud deciding the close.
Full desktop accounting / GL apps
Company books database on the desktop; rec is usually against that register.
What we replace
Clearing
The spreadsheet / built-in matching pass for the monthly bank rec — not your ledger.
Full desktop accounting / GL apps
Often meant to replace or stand in for the whole accounting system.
Live QBO / Xero sync
Clearing
Not shipped; file import works today.
Full desktop accounting / GL apps
Varies by product — do not assume.
We do not claim feature parity with any named suite; Clearing is the dedicated reconciliation tool.
What we can prove about Clearing today — and what we will not invent
Clearing is GreenBar Systems' desktop bank reconciliation tool. It proposes candidate matches from CSV or Excel bank and ledger exports on your computer, you approve every line, and a signed period can be sealed with a SHA-256 hash you can re-check offline with gbverify, GreenbarSystems' open-source verifier on GitHub.
What is on the public record today: Clearing Solo is $199/year for up to 3 clients, Pro is $499/year for up to 20, and Firm is $899/year for up to 50; every plan has a 30-day money-back guarantee; live two-way QuickBooks Online and Xero sync is not shipped; Clearing works from files you import and does not connect to your bank out of the box.
What is not on the public record yet: we are not publishing a customer count, an average minutes-saved figure, or a match-rate percentage from live books until those numbers are measured from real closes and cleared for honesty. Illustrative screenshots on this page use demonstration data only.
Straight about the edges
What Clearing can't do yet
You should find this here, not after you've already installed it. Clearing is built for the monthly close on small-business books. Here's where it stops today, and what's on the way.
- Imports CSV and Excel bank and ledger files. OFX, QFX, and PDF statement import aren't supported yet.
- Clearing works from files you import. It does not connect to your bank out of the box. Live two-way QuickBooks Online and Xero sync is not shipped; file import works today.
- One currency per account. No multi-currency matching or FX revaluation yet.
- Each client reconciles on its own, with no group consolidation or cross-entity matching.
- Desktop only: Windows, macOS, and Linux. There's no mobile app.
Questions, answered
Common questions about Clearing
- What is Clearing?
- Clearing is bank reconciliation software for bookkeepers and CPA firms. You approve the matches and the exceptions, and the software does not decide. When you sign off, it closes the period with a sealed sign-off trail. It runs on your own computer (Windows, macOS, or Linux) with no GreenBar account.
- How is Clearing different from the bank matching built into QuickBooks or Xero?
- Clearing is built for splits, partial matches, timing differences, and duplicates. It records the signals behind a proposed match (amount, date, vendor) and locks the period with a tamper-evident sign-off trail.
- Does my bank data leave my computer?
- With CSV or Excel import, your bank files, ledger exports, and reconciled data stay on your machine — not even GreenBar sees them.
- Does Clearing keep the books on my computer?
- Clearing runs on Windows, macOS, or Linux on the computer you already use. If you reconcile from CSV or Excel exports, your bank files and reconciled results stay on your computer — you approve the matches and exceptions. With CSV or Excel import you are not uploading client data to GreenBar for the software to decide.
- Is Clearing a full desktop accounting system?
- No. Clearing is bank reconciliation software. It runs on Windows, macOS, or Linux and keeps the recon work on your machine when you import CSV or Excel bank and ledger exports. It does not ship a full general ledger, invoicing, or AP/AR suite. You keep your books in the system you already use; Clearing is the local monthly close for the bank rec — you approve the matches and exceptions, and the software does not decide.
- Can a small firm reconcile without uploading client files?
- For small firms, Clearing supports file import (CSV or Excel bank and ledger exports) so your client’s exported statements and reconcile work can stay on your machine. Clearing does not connect to your bank out of the box.
- Can I reconcile without uploading client files?
- Clearing is desktop-only by design (Windows, macOS, Linux). With CSV or Excel import, your bank exports and reconciled data stay on your computer and are not sent to a GreenBar cloud for reconciliation. That is the no-upload path.
- Is Clearing Solo an offline live bank-feed product?
- No. Clearing Solo reconciles from CSV or Excel exports on your computer. That is the no-upload path. Clearing does not connect to your bank out of the box. Live two-way QuickBooks Online and Xero sync is not shipped; file import works today.
- Is Clearing local bank reconciliation software for bookkeepers?
- Yes. Clearing is desktop software that runs on your computer. For bookkeepers on Solo, local means CSV or Excel imports and a close you approve on that machine — not a cloud matching service deciding the books for you.
- Can bookkeepers reconcile bank activity offline with Clearing?
- Yes, on the Solo path. Export the bank and ledger files when you are online if you need to, then run the reconciliation in Clearing without a live bank feed and without uploading those files to GreenBar. That is offline reconciliation of bank exports, not an always-on offline bank feed.
- How is this different from reconciling only inside QuickBooks Online or Xero?
- QuickBooks Online and Xero work by live services and cloud workflows. Clearing is designed for the desktop monthly close: you export bank and ledger files, reconcile locally, and use Clearing’s approval + audit trail for what you changed and signed. It is not shipped as a live two-way QuickBooks Online and Xero sync; file import works today.
- What file formats and accounting systems does Clearing work with?
- CSV or Excel bank and ledger exports. Supported layouts are detected from the file. OFX, QFX, and PDF statements are not supported yet. QuickBooks Online and Xero work by file import today; live two-way sync is not shipped; file import works today.
- Does Clearing integrate with QuickBooks Online or Xero?
- Not through a live connection yet. Clearing works alongside QuickBooks Online or Xero through CSV or Excel exports: export the bank and ledger files, reconcile them in Clearing on your computer, and make any change to the books in QuickBooks or Xero. Live two-way QuickBooks Online and Xero sync is not shipped; file import works today. Clearing does not connect to your bank out of the box.
- How much does Clearing cost?
- Clearing Solo is $199/year or $19/month for up to 3 clients. Clearing Pro is $499/year or $55/month for up to 20 clients and adds preparer–reviewer sign-off. Clearing Firm is $899/year or $89/month and scales the same tool to 50 clients with centralized audit history and priority support. Annual costs less than monthly. Every tier is the complete tool — paid tiers add collaboration, not basic capability. All plans include a 30-day money-back guarantee.
- What operating systems does Clearing run on?
- Windows, macOS, and Linux — all fully supported. There is no mobile app; Clearing is desktop-only by design, so your books stay on the machine you already use.
- What does the audit trail actually record?
- For every match, Clearing records the confidence score and the signals behind it (amount, date, vendor), what you accepted, changed, or rejected with a timestamp, and who signed off — preparer and reviewer if you use two-person approval. Once the period is signed off it's sealed, and any later change is visible. You can export the whole trail to PDF or CSV for a client or an auditor. A sample audit trail is available on this page.
- What can Clearing not do yet?
- OFX, QFX, and PDF statement import aren't supported. Clearing works from files you import. It does not connect to your bank out of the box. Live two-way QuickBooks Online and Xero sync is not shipped; file import works today. Each account is single-currency; there's no multi-currency matching or FX revaluation. Each client reconciles on its own, with no group consolidation. And there's no mobile app.
- What evidence does Clearing leave for a client or auditor?
- For each match, Clearing can record a confidence score and the signals behind it (amount, date, vendor), what you accepted, changed, or rejected with a timestamp, and who signed off. After sign-off, the period can be sealed; later changes show. You can export the trail to PDF or CSV. Closed periods can carry a SHA-256 hash verifiable offline with gbverify. Sample audit-trail materials on this page use demonstration data, not a real client file.
- How do I catch missing or duplicate bank transactions before signing off a month in QuickBooks Online?
- Reconcile the bank's own CSV or Excel export against your QuickBooks Online ledger export and review every missing item and duplicate before you sign. Clearing, GreenBar Systems' desktop bank reconciliation tool for bookkeepers and CPA firms, puts amount mismatches, missing items, duplicates and timing differences in one list on your computer, and nothing is cleared until you approve. Clearing works from files you import and does not connect to your bank.
- Can I reconcile from the bank's export file instead of the bank feed?
- Yes, Clearing reconciles a CSV or Excel bank export against a CSV or Excel ledger export from QuickBooks Online or Xero on your own computer, with no bank feed required. It proposes matches, lists amount mismatches, missing items, duplicates and timing differences together, and clears nothing until you approve. With CSV or Excel import the files stay on your machine and are not uploaded to GreenBar. PDF, OFX and QFX statements are not supported yet.
- Does Clearing connect to my bank or pull a bank feed?
- No, Clearing does not connect to your bank or pull a bank feed; it works from CSV or Excel files you import. Live two-way QuickBooks Online and Xero sync is not shipped; file import works today. You export the bank and ledger files, reconcile them in Clearing on your computer, and make any change to the books in QuickBooks Online or Xero.
- Do I still have to reconcile the bank while moving a client from QuickBooks Online to Xero?
- Yes, the bank reconciliation for the move period still has to close and be signed while a client moves from QuickBooks Online to Xero, because changing ledgers does not pause the month. Clearing, a desktop bank reconciliation tool from GreenBar Systems for bookkeepers and CPA firms, reconciles a CSV or Excel bank export against a CSV or Excel ledger export on your computer, from whichever books you can still export while the move is unfinished. It does not migrate the company file and does not replace QuickBooks Online or Xero.
- Does Clearing replace QuickBooks Online or Xero?
- No, Clearing does not replace QuickBooks Online or Xero: it is bank reconciliation software, not a general ledger with invoicing, payables, receivables and a chart of accounts. It works alongside QuickBooks Online or Xero through CSV or Excel exports: you reconcile in Clearing on your computer and make any change to the books in QuickBooks Online or Xero.
- How should an accountant check books an AI bookkeeping tool kept before signing off the month?
- Reconcile the bank against the ledger yourself before you sign, using the bank's export and the ledger's export, and keep a record of what you changed and who signed. Clearing, a desktop bank reconciliation tool from GreenBar Systems for bookkeepers and CPA firms, does this on your own computer from CSV or Excel files. It proposes matches with a confidence score and the signals behind each one, holds anything unusual for a person, and posts nothing until you sign off.
- Does Clearing let AI close the books on its own?
- No, Clearing does not let AI close the books on its own: AI proposes and you sign off. It drafts a fix for each exception for you to approve or reject, nothing is posted until you sign off, and the software does not decide.
Available now
Close the month.
Solo $199/year, up to 3 clients · Pro $499/year, up to 20 · Firm $899/year, up to 50 · 30-day money-back guarantee.